Annual Conference and Trade Show

 

August 16 - 19, 2020
Seven Springs Mountain Resort

Somerset County, PA

The CCAP Annual Conference and Trade Show is the Association's premiere event, hosting more than 500 guests over the duration. The Conference features timely speakers, great educational sessions, exhibitors and time with your colleagues. Members are also encouraged to bring their families to this summer Conference. Sponsorships and exhibit booths are available to vendors.

​2020 CONFERENCE MATERIALS

 

  • Promotional Brochure (PDF)
    Includes registration information, hotel and facility information, special events and vendor/exhibitor materials.

 

​CONFERENCE ATTENDEE REGISTRATION

You will receive an immediate confirmation upon completing the online registration process.
 
  • County Member/Non-Exhibiting Individual Vendor and State Agency Online Registration
    County member registration applies to county officials and staff; Non-exhibiting individual vendor and state agency registration applies to vendors or state agency personnel attending the Conference, but not purchasing booth space.

    PROMO: Register four county members online and CCAP reimburse the county for the fourth person's registration fee after the Conference. Get four registrations for the price of three!

 

BOOTH SPACE PURCHASE AND EXHIBITOR REGISTRATION
 
Each booth purchase includes two exhibitor personnel registrations. Booths are available and location is assigned on a first-come, first-paid basis. An electronic booth selection form will be sent to you upon completion of this online registration and submission of payment for booth space. 
 
 

PAYMENT AND CANCELLATION POLICIES

Advance payment of all fees is required prior to the Conference. No booth assignments will be made and no badges or meal tickets will be issued until payment in full is received. Registrations are transferable to another individual prior to the Conference start date; registered no-shows will be billed. Please understand that we must adhere to these deadlines and policies in order to ensure accurate registration and hotel planning.

All cancellations must be submitted via email to Jeannette Hunter and must be received by 4 p.m. on July 31, 2020 to qualify for a refund. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested per valid cancellation if received prior to 4 p.m. on July 31, 2020; cancellations received after 4 p.m. on July 31 cannot be refunded. Regardless of initial payment method, all refunds will be issued via check from CCAP.

Cancellation of Booth Space: Cancellations must be submitted via email to Mandi Glantz and must be received by 4 p.m. on July 17, 2020. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested per valid cancellation if received prior to 4 p.m. on July 17, 2020; cancellations received after July 17 will be subject to an administrative fee of 20 percent of the booth space purchase price. No refunds will be issued for cancellations received after 4 p.m. on July 31. Regardless of initial payment method, all refunds will be issued via check from CCAP.

​HOTEL RESERVATIONS
  
 
The deadline to reserve your room at Seven Springs Mountain Resort for the Conference group rate of $177 per room/per night for single or double occupancy, $222 per night for triple occupancy and $267 per night for quad occupancy is 5 p.m. on July 16, 2020, or until the room block is sold out, whichever comes first. Availability, as well as the Conference rate, cannot be guaranteed for reservations received after 5 p.m. on July 16. The rates listed do not include the 11 percent sales taxes on each room. Rates do include a breakfast buffet in the Slopeside Restaurant each morning.
 
For assistance or to check availability, please call the reservations department at (814) 352-7777.
 
Check in time is 4 p.m. and check out time is 11 a.m. Late checkouts cannot be guaranteed for Wednesday. The hotel will store your luggage until the Conference concludes.
 
Self parking is complimentary at Seven Springs Mountain Resort. Valet parking is available for $25 per stay.
 
Direct Bill Information for Counties: Counties needing to establish a direct billing account for their Conference overnight room charges must first make your room reservations online with a credit card or by calling the hotel at (814) 352-7777. After the room reservation is made, send a letter on county letterhead stating that your county would like to establish direct billing, what charges the county will pay for, a list of county staff covered by the direct bill, their room reservation confirmation numbers and the dates of stay. Please specify the billing address and the county contact person along with their contact information. Please email the letter to Estelle Burnworth at EBurnworth@7springs.com or fax it to her at (814) 352-2066. 
 
2020 ANNUAL CONFERENCE SPONSORS 
 
Sponsorship opportunities (PDF) are available to interested vendors. The sponsorship contract (PDF) should be submitted no later than July 17 to ensure the full benefits of sponsorship are available. After July 17, please contact Mandi Glantz to confirm availability of benefits. Thank you for your support!
Blue Ribbon Conference Sponsors
 
 
 
 

QUESTIONS

 
Conference Program Questions
Terry Cochran
Senior Meeting Planner
Office Phone: (717) 526-1010 x3334
Direct Phone: (717) 736-4734

 

Registration Questions
Jeannette Hunter
Finance/Accounting Associate
Office Phone: (717) 526-1010 x 3315
Direct Phone: (717) 736-4771
jhunter@pacounties.org

 

Vendor or Academy Questions
Mandi Glantz, CAE
Director of Member and Vendor Relations
Office Phone: (717) 526-1010 x 3339
Direct Phone: (717) 736-4739
mglantz@pacounties.org  

ACTIVITIES IN SOMERSET COUNTY, PA

For more information on Somerset County and the Laurel Highlands, please visit:

​EXHIBITORS/BOOTH SPACE

Information for Registered Exhibitors
Additional information is available for registered exhibitors including the booth selection process and drayage services such as carpeting, electricity, shipping, etc.

ADDITIONAL VENDOR OPPORTUNITIES

Advertising
Sponsorship
Hospitality 
 CCAP Committee Meetings

CCAP ANNUAL AWARDS

All awards will be given out during the CCAP Dinner and Awards Ceremony on Tuesday, August 18:

Road and Bridge Safety Improvement Award Program

  • Brochure and Application (PDF)
    Application coming soon!

Each year, CCAP, the Pennsylvania Highway Information Association (PHIA) and the PA Department of Transportation (PennDOT) work together to recognize the best road and bridge safety improvement projects undertaken by local governments across the commonwealth. 

SPECIAL EVENTS AND ACTIVITIES

CCAP Gift Room

All registered CCAP county members, guests and children have the opportunity to participate in prize drawings during the Conference. The drawing prizes are items donated by counties attending the Conference. Full details are available on the Gift Room Flyer (PDF).

Evening Event for All Conference Attendees, Monday August 17, 6 - 10 p.m. 

A Conference-wide Mountain Barbecue will be held on the lower level of the resort's ski lodge compliments of C.S. McKee. L.P. for all registered Conference attendees. The evening will start at 6 p.m. at the lodge, a short walk from the hotel at the base of the ski slopes. Directional signs will help you to make your way to the barbecue. Dress is summer casual. Please RSVP directly to Mark Gensheimer at mgensheimer@csmckee.com to confirm your attendance.

Fun Run, Tuesday August 18, 6:30 a.m.

Our annual noncompetitive run/walk on Seven Springs' grounds will be Tuesday morning at 6:30 a.m. from the convention center's main lobby. Sign up at the CCAP registration desk on-site at the Conference to participate.

Flight 93 National Memorial Tour, Tuesday August 18, noon to 5 p.m.

Tour guests will enjoy a delicious catered lunch aboard the tour bus and a warm welcome by guides from the Laurel Highlands Visitors Bureau. Once the group arrives at the Flight 93 National Memorial, they will be greeted by staff from the National Park Service who will share the story of the memorial and how it was built. Visitors will be able to take a self-guided tour of the Visitor Center Complex and the Memorial Plaza including a 1/4-mile walkway along the crash site an debris field and the Wall of Names, located along the flight path. The last stop will be the Tower of Voices, a monument to the passengers and crew of Flight 93.

The group will depart and return from the conference center entrance of Seven Springs Mountain Resort. Be sure to wear comfortable walking shoes, dress in layers and bring sunscreen!

The tour cost is $50 per person and includes transportation and lunch. Space is limited - sign up on your online Conference registration form or contact Jeannette Hunter to add to your existing registration.

Annual Golf and Sporting Clay Tournaments, Tuesday, August 18, 1 p.m.

Tuesday afternoon will feature the Annual Golf Tournament and the Sporting Clays Tournament.

The Golf Tournament will be held at Seven Springs Golf Club compliments of Mazzitti & Sullivan EAP Services, Inc., Cornerstone Advisors Asset Management, LLC and Scott + Scott Attorneys at Law, LLP. A putting contest will be held compliments of CGL Companies.

The Sporting Clays Tournament will be held at Seven Springs Sporting Clays compliments of Emerald Advisers, LLC & EmStone Advisers, LLC, Federated Investors, Ford Business Machines, Inc., Maher Duessel CPAs and Marquette Associates, Inc.

Spots are limited!

For both tournaments, there is no cost for CCAP registered county members and guests. Vendors pay an additional fee. Lunch will be provided for participants.